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Home » Products » Software Category » Content & Graphic Design » Adobe Plug-ins & Extensions » WordsFlow for InDesign
wordsflow
wordsflow

WordsFlow for InDesign

£167.00 – £250.00 + VAT

WordsFlow for InDesign is a revolutionary editorial product, enabling authors and editors to continue working on story source files while you work on the same placed story in InDesign.
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SKU: N/A Categories: Adobe Plug-ins & Extensions, Content & Graphic Design, Editorial Tools, Em Software, Output Tools, Print, Prepress & Publishing, Workflow Tools Tags: Adobe, Author, Copywrite, Edit, Editorial, Excel, InDesign, Merge, Publication, Publish, Publishing, Spreadsheet, Workflow
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Praise for WordsFlow for InDesign

 We have all been wrestling with the MSWord- and MSExcel-to-InDesign workflow problem for years. I’m so pleased that this tool is finally available, smoothing out this too-often bumpy process.  

-David Blatner, at InDesign Secrets

 We all know we can place Microsoft Word and Excel documents into our InDesign files. And you probably know you can create links to those documents (via the “Create Links When Placing Text and Spreadsheet Files” option in the File Handling pane of the Preferences dialogue box). That way, if any of the text or information in your Word/ Excel documents changes, bringing those changes into your InDesign file is just a click away. What you soon find out, though, is that any edits you make to your placed file in InDesign—a different font, a different size, a different colour . . . anything!—is lost the moment you update. Frustrating! If you regularly work with text files that are likely to be edited (and who doesn’t?), you need to take a look at WordsFlow Pro 2.0! 

-Jamie McKee, Reviewer at InDesign Magazine

 I cannot say enough about these tools. They have given me the freedom to pitch to clients with confidence that I have a solution right from the start. I still see redundant tasks eating away at designer’s creativity. If I could say, there is only one problem, the product works so well that it intimidates people. I have been asked several times during presentations ‘what will happen to our design team.’ I simply reply, you will now have the time to design with passion. 

-David M Bey, Creative Director at designismylife

 I’m trying hard not to type phrases like “Most useful Plug-in ever,” but I have to tell you: I’m sitting here with my mouth agape, heart beating faster, and thinking 'This is what I’ve wanted for 20 years.' In short, I’m playing with WordsFlow, a plug-in from Em Software that fundamentally changes the way you’ll work with Word documents. 

-David Blatner, at InDesign Magazine

  • Description
  • System Requirements
  • Reviews (0)

Description

WordsFlow for InDesign – Auto-merge linked Word/Excel files for production bliss

WordsFlow does this by “merge-updating” from changed Word or Excel files, rather than letting InDesign just re-import over all your work. This spares you the pain, frustration and inevitable mistakes involved in hand-merging changes.

WordsFlow also works with Excel spreadsheets. (Note that Em already has a lot of experience with linking directly to databases and spreadsheets because of their pro-level InCatalog product.) That means you can place a spreadsheet as a table.

New data in Excel? You need only hit ‘Update in InDesign’ and it merges the tables together, even if you’ve made edits to the data on your InDesign page!

If you use InDesign for production, you already know the pain point. An author sends you a story via email or file-sharing, and you’ve placed it in your InDesign publication, fixing typos, changing formatting, adding and deleting text, etc. Then, the author or your editor sends you another version of the file, and expects you to figure out what changed, and weave those changes into what you hoped was the final story.

In the past, you might bite your tongue and simply re-place the story, losing all your hard work, then go through and manually make all the same changes you made before, hoping you’re not forgetting something (and likely losing that bet). Or, if you’re more sophisticated, you might run some kind of file-difference utility, and go through each difference, manually editing the InDesign story to match, and scratching your head a lot. In either case, you end up wasting a lot of time in a highly error-prone process.

WordsFlow’s auto-merge removes the pain

WordsFlow ends the headaches. When you place the original Word or Excel file (or any text file), WordsFlow asks InDesign to keep a link to the file.

When you or anyone else updates that file (locally or in a shared-file situation), InDesign will notice that the link’s source has changed, and allow you to update it using the usual mechanisms. (For example, you can double-click on the link-changed status icon.) WordsFlow then kicks in, and, instead of replacing the placed story wholesale, it magically merges the changes in the new file contents with all the existing changes to the current InDesign story. (called a “merge-update.”) So you never lose any of your hard work, while WordsFlow saves you hours of manual merge drudgery.

WordsFlow doesn’t require any special configuration or extra steps to do its magic. Just install the Plug-in and use File > WordsFlow > Place with WordsFlow and proceed using the normal Place dialogue. WordsFlow then works behind the scenes, while you continue with your existing InDesign workflow, now super-charged. And your collaborators need no special software or configuration changes. They continue to work exactly as they always have.

WordsFlow not only ends last-minute just-one-more-little-update kinds of headaches, it enables entirely new and powerful workflows.

You can now have authors maintaining their story content in Word, with the layout and production people keeping story links to the shared Word files in InDesign (or getting new copies and relinking to them when changed). When authors make changes to the source files, the production folks can merge-update via the WordsFlow links to bring in the changes. That way, authors can stay working in their comfort zone, using Word, and production can maintain the overall document in InDesign, without worrying about hand-merging in the changes that happen over time. So authors and editors can work in parallel with production layout and formatting, giving you a virtual “time machine.”

For examples, think of a newspaper or magazine on deadline dealing with fast-breaking story updates, or, more long-term, a corporate or educational publication with multiple departments updating their respective sections regularly, or a quarterly financial prospectus assembling reports from various departments.

Works with all text import filters

WordsFlow isn’t a filter itself, but instead works with all text file and spreadsheet file import filters. Thus, you can use InDesign’s built-in style-mapping support in the Word import filter, and WordsFlow will pick up after that.

Works with Excel

In particular, WordsFlow works with imported Excel spreadsheet files as well as Word files. You can place a spreadsheet file, then format columns/rows or individual cells, etc. in InDesign. Later, if you or someone else makes changes to the original spreadsheet, including moving around rows or columns, WordsFlow will figure out what changed, and merge in the changes without losing the formatting and edits you’ve made in InDesign.

NOTE:Pro is two-way

WordsFlow Update menu

The Pro version of WordsFlow adds two major features to give you a fully two-way workflow.

With WordsFlow Pro, you can push updates from any InDesign story to its linked Word document. This way, you can keep your collaborators working with the latest InDesign content, in their own editing environment.

WordsFlow Export menu

Additionally, the Pro version can export original InDesign story content in Word DOCX format, auto-linking to the result. So you can now take existing InDesign content—however it was produced—and push it out in Word format for further editing and revision, to be shared with your collaborators. As they make additions and changes to the exported document, you can pull them in with a normal WordsFlow story update, usually with just a double-click.

One happy side-effect of WordsFlow Pro’s two-way capabilities is the availability for the first time of full, modern DOCX export for InDesign stories. Before, your export options were limited to using RTF or other half-way solutions.

Pro works with Excel

The Pro version of WordsFlow also works with imported Excel spreadsheet files as well as Word files. You can place a spreadsheet file, then format columns/rows or individual cells, etc. in InDesign. Later, if you or someone else makes changes to the original spreadsheet, including moving around rows or columns, WordsFlow will figure out what changed, and merge in the changes without losing the formatting and edits you’ve made in InDesign.

WordsFlow Pro doesn’t support two-way workflow with Excel documents, for now. But we call it a “one and a half-way workflow,” since you can work on both sides simultaneously.

System Requirements

Mac OS®

Software

  • InDesign CS5
  • InDesign CS5.5
  • InDesign CS6
  • InDesign CC
  • InDesign CC 2014
  • In Design CC 2015
  • Same Mac OS requirements as the installed version of InDesign

Windows®

Software

  • InDesign CS5
  • InDesign CS5.5
  • InDesign CS6
  • InDesign CC
  • InDesign CC 2014
  • InDesign CC 2015
  • Same Windows OS requirements as the installed version of InDesign

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WordsFlow for InDesign - Attributes

Categories: Adobe Plug-ins & Extensions, Content & Graphic Design, Editorial Tools, Em Software, Output Tools, Print, Prepress & Publishing, Workflow Tools.
Tags: Adobe, Author, Copywrite, Edit, Editorial, Excel, InDesign, Merge, Publication, Publish, Publishing, Spreadsheet, Workflow.

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